Beavercreek council approves Valvoline instant oil change specific site plan on Colonel Glenn Highway

Beavercreek City Council approved a specific site plan on May 27, 2025, for PUD25-2 to allow a 1,462-square-foot Valvoline Instant Oil Change on about 0.65 acres at 3913 Colonel Glenn Highway.

The approval, made by motion and second and recorded with the council’s unanimous vote, follows planning commission approval and 20 conditions recommended by city planning staff. The site plan covers building materials, parking and access, sidewalks, signage and stormwater/landscaping details for a parcel currently occupied by multiple small commercial uses.

Bridal Myers, a representative of Casto, the applicant, told the council the plan is consistent with the PUD concept plan the council approved on April 14 and that the design had been modified to address staff comments. Planning staff summarized the proposal as a two-bay quick-change oil facility with full-access drives on Colonel Glenn Highway and Germany Lane, nine parking spaces (the zoning calculation requires eight), and a proposed ground sign; staff noted the project is in the city’s impact-fee district and recommended approval with conditions.

Council discussion centered on traffic stacking, access and site compatibility. Planning staff noted that a strict reading of the zoning code’s stacking standard would require 17 on-site stacking spaces for a 15-minute service time but that the applicant provided an independent engineer’s letter showing eight to nine cars is more typical at comparable locations. A council member asked how staff would handle peak cases in which customers request additional services that extend service time; the applicant’s representative said Valvoline technicians monitor queues and inform customers of wait times or ask them to return if service needs will extend waits.

Council members also asked about the dual access points. Planning staff said two access points create an internal circulation path that can function as a “bailout” lane, allowing drivers to enter and leave the site without joining a stalled queue. Staff also said the site plan includes pavement striping and signing to guide traffic flow.

On environmental controls and hazardous materials handling, Jacob Eisenhower, a Valvoline LLC representative, described the company’s fuel- and oil-management system: the facility will use two permitted used-oil tanks vented to the exterior, a pump-out arrangement with a local vendor that removes used oil and filters for off-site disposal, a concrete-enclosed pit, and waterproofing to minimize groundwater risk. Eisenhower said the company pursues double-wall tanks and state or local permitting where required.

Conditions noted by staff and reflected in the motion include: a 4-foot sidewalk on Germany Lane, a requirement that any dumpster enclosure be constructed of the same materials as the building, limits on ground-sign dimensions (proposed 5 feet high and 32 square feet per face), no temporary signage, a requirement that construction traffic use Germany Lane where practicable, a maintenance agreement for landscaping installed in the Beavercreek right of way, and calculation of impact fees at permitting. Planning staff said the applicant supplied updated plans showing the sidewalk after the council packet was published but the sidewalk requirement remained in the motion because older plans in the packet did not show it.

The council moved to approve the site plan “for the purposes of taking administrative action” on the basis that the application materials satisfied Beavercreek zoning code Section 158.066 (standards and criteria for specific site plan approval). The motion directed that the 20 conditions be recorded in the meeting minutes and passed on a unanimous voice vote.

Council members discussed adding language to prohibit vehicle queues from blocking public streets; planning staff noted that blocking a public street is already illegal and enforceable by the police department, while noting that private internal access streets present a harder enforcement challenge. No additional condition changing the recorded 20 conditions was adopted on the record.

The approval follows planning commission recommendation on May 7 and comes with the city’s requirement that any landscaping located in the right of way be covered by a maintenance agreement before a permit is issued. The applicant expressed interest in future redevelopment work in Beavercreek.

Details recorded in council discussion and staff materials will be applied at permitting; building permits, impact-fee calculations and required maintenance agreements are next steps before construction.