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Council briefed on Summit Street emergency repairs; staff recommends award to Asphalt Services with contingency
Summary
Public works staff updated the council on an expedited design and bidding process for Summit Street after storm damage undermined the roadway; eight bids were returned and staff recommended awarding the work to Asphalt Services with a roughly 20% contingency to allow for additional storm damage during mobilization.
Public Works staff reported to the Fairhope City Council work session on emergency repair work for South Summit Street after a rain event caused undermining and head‑cutting of the roadway.
The city expedited design and went to bid; staff said a pre‑bid meeting had strong attendance and eight responses were received, seven of which were performing bidders. Public Works recommended awarding the contract to Asphalt Services and requested a 20% contingency because additional heavy rains before mobilization could expand the scope of repair.
Staff said the conservative engineer estimate and bid results leave the project goal near a $299,000 base amount and that adding a 20% contingency would bring the total to about $359,000 to cover potential additional failures if further rains occur before construction begins. The department requested council consideration to award the contract and appropriate contingency funding so work can begin as soon as the contractor mobilizes.
Council members asked about bid competition and timeline; staff said they hoped to have a contractor on site by about June 15 and that field quantities were estimated conservatively. No formal award vote was recorded in the work session transcript.
