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Council approves omnibus package to close out Peace Road and bridge projects; $1.5M moved to motor-fuel fund
Summary
The DeKalb City Council on May 27 approved six related resolutions adjusting engineering agreements, local shares and state funding authorizations for the Peace Road widening and two bridge replacement projects and moved $1.5 million from general-fund reserves to Motor Fuel Tax Fund 210 to cover shortfalls.
The DeKalb City Council on May 27 approved an omnibus package of six resolutions to address outstanding invoices and funding adjustments for the Peace Road — Fairview widening project and the North First Street/Lucinda Avenue bridge replacements.
City staff described a multi-year process that left several outstanding engineering and construction-closeout costs and said the Illinois Department of Transportation required revised authorizations before the state could process reimbursements. To reassure state partners the city had sufficient local funds, staff moved $1,500,000 from the general-fund reserve into Motor Fuel Tax Fund 210 on April 28, the city manager said.
The omnibus bundle included: - A supplemental professional construction engineering services agreement with HLR (Hampton, Lenzini & Renwick Inc.) for Peace Road (not to exceed $279,475) and related increases to the city's local share and motor-fuel authorizations. - A supplemental professional construction engineering services agreement with HLR for the North First/Lucinda bridge work (not to exceed $161,020) and related increases to the city’s local share for that project. - Requests to the Illinois Department of Transportation to appropriate Motor Fuel Tax and Rebuild Illinois funds at the revised levels.
City Manager Bill Nicholas summarized the work and costs and said the city had been negotiating with IDOT and contractors to reconcile final invoices. "We moved $1,500,000 out of our general fund reserve to the fund 210 on April 28, and, that's where it is. Because of that, we were able to continue the conversation with the state of Illinois," he said.
Nicholas reported the city’s remaining out-of-pocket exposure for the adjustments described in the staff report was $666,885.39; the package passed on unanimous votes. Staff said they would continue to pursue potential reimbursement from the state for eligible costs and, if recovered, planned to return the transferred reserves to capital funds as appropriate.
The council discussed lessons learned from multi-year projects and noted the work will allow final close-out of the listed capital projects and continued coordination with IDOT.
