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Hainesville trustees approve series of maintenance and engineering contracts
Summary
At a Village of Hainesville meeting trustees approved multiple maintenance, engineering and service contracts covering sidewalk repairs, lake and landscape management, wastewater valve inspections, generator work and auditing services totaling several tens of thousands of dollars.
Trustees for the Village of Hainesville approved a package of maintenance, engineering and professional services contracts during a village meeting, including work on sidewalks, lake and landscape management, wastewater air-relief valve inspections, generator maintenance and the village audit.
The most immediate items included a task order for Northbrook Sports Club compliance with Robinson Engineering not to exceed $6,000, annual inspections of 21 wastewater air-relief valves by K and M Sewer and Water for $18,500, and award of sidewalk repair work to Miller Pipeline LLC for $14,480. Trustees also approved a proposal for evaluation and soft-cutting sidewalk repairs to Safe Step LLC for up to $8,000 and a joint sidewalk repair approach with neighboring Grayslake that uses a combined $25,000 allotment to get competitive bids.
Trustees approved two seasonal maintenance contracts running June–December 2025: a landscape-maintenance proposal for $19,545 and a Cranberry Lake-management proposal for $19,500. The village approved a professional audit engagement for the fiscal year ended April 30, 2025, not to exceed $39,000 with an option to renew up to four additional fiscal years. Separately, the board authorized generator preventative maintenance for Village Hall, the public works building and well houses for $86,844 and battery replacements and other necessary repairs for $2,625.44 with Roche Power Systems.
Public works staff described the purpose of the wastewater air-relief valve inspections: “What these air air relief valves do is they're in the sewer line and that sewer line runs from our lift 1 side from our lift station to the foshulate. The line isn't level so air will build up. These valves will pop and let the air out so sewage can continue to flow,” said a public works staff member during discussion, noting the program began as a two‑year alternating schedule and was moved to annual maintenance as lines accumulated grease.
On the Northbrook Sports Club monitoring task order, staff said the only remaining obligation on that project is monitoring the growth of seed planted after ditch repairs; monitoring is required for five years with annual checks. For sidewalks, staff explained companies surveyed sidewalks to identify trip hazards and will prioritize repairs; items requiring replacement fall under the larger repair/replace contract while shaving or lifting will be covered by the smaller soft-cutting appropriation.
Several motions were moved and seconded and were approved during the meeting. For the landscape and Cranberry Lake management proposals, trustees recorded a roll call with Trustees Richmond, George Duberstein, Abertson, George Ann Joberstein and Williams voting “aye.” Other motions were considered and approved by motion and second; the meeting minutes should be consulted for the full roll-call record and any dissenting votes.
Staff said remaining contract details (including final scopes for work after December 2025) will be discussed at a later meeting and public‑works staff will coordinate on prioritizing sidewalk segments and scheduling inspections.
