Council reviews draft IT plan; staff to return with scope and cost estimate for Main Street/SH‑1869 signal timing study
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Summary
Council received a draft citywide information-technology plan and discussed next steps including vendor demos and an IT governance group; separately, staff agreed to prepare a scope and fee estimate for a traffic-signal timing study on Main Street/SH‑1869 and return with a formal staff report and funding source.
City staff presented a draft information-technology (IT) plan Jan. 8 that outlines vision, governance, procurement and a multi-year capital and replacement approach for hardware, software and document management.
The draft calls for a more horizontal, process‑driven approach to IT service delivery, a possible consolidation of managed‑service providers, creation of an IT steering or ‘‘think tank’’ group made up of staff subject‑matter experts, and a capital‑planning mechanism (internal service fund or similar) to smooth replacement cycles. Staff said portions of the plan are confidential for security reasons and that further detail will be provided in a supplemental packet to council.
Councilmember Diane Williams and staff asked for council feedback and said staff would schedule vendor demonstrations and proofs of concept for enterprise systems, document‑management and dashboard tools. Staff noted some software and policy appendices will be brought back to council and that a final plan will recommend procurement steps, funding sources and an annual review cadence.
Separately, council discussed a long‑standing request to change the traffic signal schedule at U.S. 183/Main Street (SH‑1869) to use a red‑flash (after‑hours) or other timing adjustments to improve efficiency. Staff said a focused study would require a scope of services and a fee estimate; a transportation vendor had indicated a preliminary study could be modest (staff estimated $2,000 for a focused count) while a broader timing and simulation scope for the entire corridor had been quoted much higher in prior materials.
Council asked staff to prepare a clear scope of services, an itemized cost estimate, and to identify the funding source (public works/street fund was suggested) and to return with a staff report and a proposed task order for council consideration. No funding was approved Jan. 8; council emphasized the need for an explicit staff recommendation and task‑work‑order documentation before any contract authorization.
