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Deputy law director to draft bylaws for Commission on Inclusion; remote phone attendance may not meet quorum
Summary
City deputy law director Steve Hooton told the Stow Commission on Inclusion he will draft bylaws adapted from the arts commission to clarify meeting procedures, including how video or phone attendance will count toward quorum; he plans to bring a draft before the commission at its next meeting on June 24.
At a meeting of the Stow Commission on Inclusion, Steve Hooton, deputy law director for the city, said he will draft bylaws adapted from the arts commission and bring them to the commission for consideration.
Hooton told members the draft will cover organization, meeting rules and parliamentary procedures and will address whether members can attend by video or phone. He said the state law currently prevents phone-only attendance from counting toward quorum but that he will research recent changes to state rules and seek a workable video teleconferencing approach.
"I'm Steve Hooton, deputy law director for the city," Hooton said when he introduced the item and described his plan to retrofit the arts commission bylaws for the Commission on Inclusion.
Hooton said the arts commission bylaws are about three pages and that he will try to issue a draft before the commission's next meeting. He noted that the commission does not make hiring decisions or major expenditures, which may affect how strictly quorum and remote-attendance rules apply.
Next steps: Hooton will prepare a draft and distribute it to commissioners for review ahead of the meeting on June 24; commissioners will have the opportunity to request changes before a possible vote to adopt bylaws.
