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Munhall orders Mack truck for public works to lock price despite long lead times
Summary
Council authorized ordering a Mack truck for the Department of Public Works at a quoted price to lock current cost, with delivery expected more than a year later and additional expense for the truck bed.
Munhall Borough Council approved ordering a Mack truck for the Department of Public Works to lock in the supplier’s quoted price despite an estimated 16‑month lead time for delivery.
Why it matters: The order secures equipment needed for public works but creates a multi‑period procurement whose payment and delivery span fiscal years.
Staff told the council the current price for the vehicle is $150,873, with an additional roughly $87,000 for the truck bed. Council members discussed whether to include a second unit in the order to move the fleet toward desired levels; the council approved ordering at least one truck that will be paid when invoiced but delivered in 2026–2027 under the supplier’s schedule.
Council discussed legal and fiscal implications of ordering now to “lock the price.” A council member asked whether it is permitted to place expenses that will be paid in later years on the council’s books; staff responded that ordering equipment that’s needed and deferring delivery is allowed and that ordering now secures the quoted price. One council member said, “If we order it now, it locks in the price point.” The motion to order the truck was moved, seconded and approved by voice vote.
Ending: The council directed staff to provide updated financing or cost figures and to bring documentation to the next meeting to confirm how the order will be accounted for; the meeting record shows the motion passed but does not include a roll‑call vote tally.
