Vigo County approves small monthly increase to copier contract to add larger paper feeder

The Vigo County Board of Commissioners approved a contract adjustment that raises the monthly copier service charge so a county office can receive a larger paper feeder, staff said at the meeting.

A county staff member told commissioners the office’s existing machine did not include the larger feeder needed to hold five reams of paper; the amendment will increase the current monthly payment from $477.72 to $526.14. "So it only came with a a a a regular feeder. My office hyperventilated, so I had to make some changes. So we had to get a quote. And the quote was an additional, instead of the current payment being $477.72, it would be now $526.14, per month," the staff member said.

Staff said the adjusted contract remains below what the county paid under the previous vendor and that the change is limited to adding the five-ream feeder to the Gordon Flesch contract. Commissioners discussed a related budgeting approach: Mark Hutchings and other staff have been meeting with department heads and elected officials about possibly centralizing printer purchases and payments under county IT next year. "We're gonna talk to the budget committee about it, and Scott and IT department will probably own everybody's printers. That way, all those payments are going directly to him and removed from your budget," one commissioner said during the discussion.

Commissioners moved and seconded a motion to approve the contract change; the motion carried with all in favor. The transcript does not identify the presenting office by name beyond references to "my office"; the vendor named in the presentation was Gordon Flesch and the quoted monthly figures were provided in the meeting remarks.