The Coffee County Policy and Procedures Committee discussed multiple human-resources items Thursday, including a proposed change to vacation accrual, draft sick-leave revisions and the county’s administrative-closing policy for weather and other closings.

Committee members said staff looked at increasing vacation time between years two and three to help reduce turnover but concluded the change would require reprinting the entire policy manual and might not be appropriate now. Committee staff reported the county has 306 full-time employees and that 37 employees have been employed five years or more; based on those figures the committee tabled the vacation-accrual overhaul for future consideration.

Heather distributed the current sick-leave policy and a redlined revision and asked members to review the documents before the next meeting. Committee members did not vote on the sick-leave text but asked staff to return with a refined draft.

Members spent substantial time on administrative-closing language, debating whether to define the county’s administrative office hours (proposed 8:00 a.m. to 4:30 p.m.) and how to treat employees who work shifts outside those hours. Committee members discussed examples including the sheriff’s department shifts and the 911 center’s three-shift schedule (7 a.m.–3 p.m., 3 p.m.–11 p.m., 11 p.m.–7 a.m.), and raised the option that any employee whose scheduled shift “occurs” during the administrative-closing period should receive full shift pay for that day. The committee asked staff to draft clearer language specifying eligibility for paid administrative-closing hours and to return with proposals.

The committee recorded no final policy changes on the vacation accrual or sick-leave items; members agreed to review the distributed revisions and to bring refined administrative-closing language to a future meeting for approval.