Osceola County approves April pay application, supervisors press for clearer change-order process

The Osceola County Board of Supervisors approved a pay application presented for April 1 and debated how the county should track contract revisions and change orders for the project.

Board members said part of the current pay application covers work on a monument move that includes about $10,000 listed as a grave lien; the remainder of the payment is to Midwest Construction and an additional contractor referred to in the record as “Ray of Ming.” Staff said the bill submitted now is the first portion of that contractor’s invoice and that a further payment would be due May 1.

Supervisors expressed concern about how pay applications have been submitted. A board member said they had asked county staff member John for better communication and asked that future pay applications show updated contract values rather than carry unresolved items forward without documented change orders. That board member said they did not think continuing to process pay applications without explicit, itemized change orders is an appropriate way to manage the project.

A motion to approve the pay application was made (mover recorded as Law, support from Supervisor Vande Heu) and the board voted in favor.

The board did not adopt a separate policy or formal change-order procedure at the meeting; supervisors asked staff to improve communication and to present contract changes or individual change orders for future consideration.

The record shows the board approved the pay application and flagged the need for clearer documentation and handling of future contract adjustments.