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Library director seeks board permission to submit change orders for Brantford Public Library roof and pavement
Summary
Brantford Public Library staff asked Suwannee County commissioners May 20 for permission to place two change orders on a future agenda — a full roof replacement and pavement repairs due to root damage — and reported an estimated project cost of $496,526 against a $565,000 budget.
Brantford Public Library staff asked the Suwannee County Board of County Commissioners on May 20 for permission to present two change orders for the library building project: a full roof replacement and pavement repairs to address root damage discovered under existing pavement.
Library presenter Miss Betty said the building is about 27 years old and that a roof’s expected lifespan for public libraries can be about 25 years. Because state grant funds and a county allocation of $65,000 are available in the current budget, Betty asked the board to allow her to present formal change orders so the contractor can price and, if approved on a future agenda, proceed.
She reported the project’s estimated total cost would be $496,526 and that the project budget is $565,000 (state proceeds plus $65,000 county allocation). The pavement portion includes removing trees and addressing root damage found under the pavement; the $108,405 figure for pavement work was discussed as part of the cost proposal.
County Attorney Mister Morrison advised that the board should not approve any change order without the actual contract document in hand for legal review. The board instructed staff (county administration and the library) to provide the contract and cost documentation to the county attorney so the item can be placed on a future agenda with a reviewed contract.
Action/direction: No change orders were approved at the May 20 meeting. Staff were directed to submit the contract and change‑order documentation for attorney review and to place the item on a future agenda for formal action.
Why it matters: The request would use state grant proceeds and a $65,000 county match to complete repairs and extend the facility’s useful life; the board emphasized legal review of the final contract and change orders before approval.
