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Ashland approves $325,000 amendment for lead-and-copper program; water tank project schedule extended
Summary
The Ashland Board of City Commissioners approved a $325,000 amendment for phase 2 of the city's Lead and Copper Rule program and accepted a contract time extension for the DeBoerth Hill water tank rehabilitation project.
The Ashland Board of City Commissioners on May 22 approved an amendment of $325,000 to the citys professional services agreement with Hazen and Sawyer for phase 2 of the Lead and Copper Rule Program and also approved a change order extending the DeBoerth Hill Water Tank Rehabilitation Project deadline by 137 calendar days.
The board voted on the Hazen and Sawyer amendment during its second reading and final adoption of an ordinance that authorizes the mayor to execute the amendment. The DeBoerth Hill time extension was presented as a change order to the contract for Martin Painting and Coating Company and was approved on a first-reading motion.
Why it matters: Phase 2 of lead and copper compliance work typically involves more extensive sampling, corrosion-control evaluations, and potentially service-line investigations or replacement planning; the additional $325,000 increases the citys contracted professional services budget for that program. The DeBoerth Hill extension delays completion of a municipal water storage project that can affect operational schedules for the city's water system.
Board action and next steps: The Hazen and Sawyer amendment was approved by motion, second and an affirmative board vote. The DeBoerth Hill change order increasing the contract time by 137 days was moved and approved on the consent/new business calendar; the revised completion date is listed as May 11, 2025 in the change-order language presented to the board.
Background and context: The Hazen and Sawyer amendment was introduced as an item authorizing amendment number 1 in the amount of $325,000 to the professional services agreement for phase 2 of the Lead and Copper Rule Program under the Department of Engineering. The DeBoerth Hill item was framed as change order number 2 for the DeBoerth Hill Water Tank Rehabilitation Project, increasing contract time to 05/11/2025.
Implementation and fiscal notes: The ordinance language presented to the commission described the amendment amount and that it is for professional services in support of the Lead and Copper Rule Program; the change order specifies only the time extension. The meeting record did not include a detailed funding breakdown (for example, whether the $325,000 comes from water enterprise funds, grants, or another source); that breakdown was not specified in the public presentation.
Public comment and board discussion: No members of the public spoke about the Lead and Copper amendment during the public comment period. Legal and engineering staff previously briefed commissioners on the items; no roll-call vote tallies by name were read into the record during these actions.
What remains unresolved: The transcript does not specify the fund source for the Hazen and Sawyer amendment, nor does it record any specific mitigation steps or timelines beyond the DeBoerth Hill revised completion date. Additional details, including a budget line and contractor deliverables for phase 2, will be available in follow-up staff reports or contract files.
