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Trustees approve April purchase orders, discuss tarps, vault lock and credit-line status
Summary
The authority approved April purchase orders, discussed a new electronic vault lock, hydraulic repairs, tarps purchased on credit and the status of a $50,000 line of credit and unpaid purchase orders.
Trustees voted to approve the Tokyo Municipal Golf Authority purchase orders for April 2025 and discussed several line items, including a new electronic lock for the records vault, a hydraulic cylinder repair and previously purchased tarps.
Board members reviewed the payment and purchase orders and said they found nothing unusual. A trustee moved to approve the purchase orders; the motion carried on a roll call vote with Trustee Henderson, Trustee Armstrong, Miss Thomas and Mister Cathy each voting aye.
During the discussion trustees asked about specific line items: the electronic lock for the records vault (a Crown Lock & Safe unit) was purchased to replace a failing tumbler and to secure golf records; a hydraulic-cylinder repair was included for bar/equipment operations; and the tarps that had been purchased were now paid for. Trustees also discussed that a tarp purchase had been advanced on the authority's line of credit and that the authority had outstanding unpaid purchase orders.
Board members reviewed balances presented at the meeting and exchanged figures: the meeting referenced $16,095.54 in purchase orders, an available bank figure of about $10,788.75, deposits of about $21,000 and expenditures of about $25,000. Trustees said an $11,000 advance on the credit line for tarp purchase was expected to be deposited and that the authority has a $50,000 line of credit. Trustees asked staff to get an updated balance on the line of credit and to provide clearer monthly account transfers and the status of any remaining accounts that had not been moved into current accounts.
The authority asked staff to provide a clearer breakdown of cash-on-hand versus transfers and to deliver updated credit-line balances to the vice chair for distribution to trustees. No changes to credit arrangements were made at the meeting.
The purchase-order approval was formalized by roll call. Recorded votes on the purchase-order motion were Trustee Henderson: aye; Mister Armstrong: aye; Miss Thomas: aye; Mister Kathy: aye.
