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Board discusses Securly rollout as paper bathroom/locker passes remain in use
Summary
Board members debated whether the district’s Securly electronic pass system has replaced paper/plastic passes; several said physical passes remain in daily use and asked staff to accelerate transition and provide devices for security personnel to verify pass location.
Pleasant Valley School District board members discussed classroom pass procedures and the district’s Securly electronic tracking system during the meeting, after several trustees raised concerns that students were still carrying paper or laminated passes despite a planned electronic transition.
A board member who spoke during the agenda discussion said they had asked two students at home and found the district was still using “physical passes” and described them as a “dirty, ripped, laminated paper pass” at the middle school and a “plastic clipboard like pass” at the high school. The board member said a variety of colored passes are in circulation and expressed concern about paying for Securly if the physical system continued.
Another trustee clarified the district’s goal: to “transition away from that” and use Securly so staff no longer need to distribute and carry paper passes. Administrators acknowledged there had been a misunderstanding about the current state of rollout and confirmed teachers are using the Securly application to log student movement, but physical passes were still being issued in some buildings for visibility.
A district staff member explained why both systems existed: security personnel did not yet have portable electronic devices to view live Securly logs, so the physical pass system continued to serve as a way for security to confirm a student’s intended destination and location. The staff member said the district is planning to equip security staff with tablets or similar devices so they can check the system in real time.
Board members asked the administration to make the transition a priority and “put procedures in place” so paper passes would be phased out. The board voted on the associated agenda motion that evening and the motion carried; the board and staff did not adopt a formal deadline for the paper‑to‑electronic transition during the meeting.
Why it matters: Districts implement electronic pass systems to improve oversight of student movement, reduce paper handling and enable centralized tracking. The board’s discussion identified operational gaps — notably, the lack of portable access for security staff — that limit Securly’s immediate usefulness.
Next steps: Administrators said they will pursue procedures and device procurement to give security real‑time access to the electronic pass system and work toward reducing hallway foot traffic during class time.
