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Recorder proposes storage, scanner replacement and fraud‑alert service in budget workshop
Summary
Bonner County Recorder staff asked commissioners to fund large-format plan storage boxes and a replacement large-format printer/scanner, and proposed a paid property-fraud notification service from Tyler Technologies; staff also adjusted recording revenue estimates based on year-to-date figures.
County recording staff outlined several equipment and service requests for the Recorder’s budget and described revisions to revenue estimates during the workshop.
Recorder staff said projected copy and recording revenues were lowered from prior budget levels after reviewing year‑to‑date collections. The recorder’s office reported a modest projected increase in one recording revenue line but said several copy- and recording-related lines were reduced to reflect recent trends.
On capital and enhancement requests, staff asked the commissioners to approve new large-format plan storage cabinets to hold maps and plats; staff estimated lined fire-/water-resistant style cabinets at about $11,000. The office also reported a 10‑year‑old large-format printer/scanner whose optical reader has failed and for which repair support was unavailable; staff listed a replacement estimate of roughly $12,700 and said they would check whether separate dedicated scanner and printer units would be cheaper.
The Recorder also proposed a commercial property-fraud monitoring service from Tyler Technologies. Staff described the request as $11,400 up front with a recurring $1,500 annual fee; the service would notify property owners when documents are recorded against their parcels so owners can respond before filings are finalized.
Staff told commissioners that the state Supreme Court’s increasing control over courtroom IT has limited the county’s ability to buy devices that attach to the court network; that dynamic affects which equipment the clerk and recorder offices can reasonably budget to purchase.
Commissioners and staff asked for clearer line-item descriptions in the budget so reviewers can see whether a small-asset purchase is necessary or whether an amount should be placed in a miscellaneous contingency line. Commissioner Williams said departments should add explanatory notes when unusual or low-value lines remain in the budget.
Next steps: staff said they will clean and reformat the enhancement spreadsheet, copy the detailed amounts into the county budget file, and add explanatory notes for revenue and enhancement lines so the commissioners can justify proposed purchases.
