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Council approves procurement waivers: $2M asphalt contract extension, animal-shelter AC repair, and email-protection renewal
Summary
The purchasing committee recommended and the council approved waivers to continue contracts: a $2 million extension with Pawtucket Hot Mix Asphalt, an emergency state-purchase AC compressor for the animal shelter for $6,856, and an $11,837.40 renewal for email protection services purchased through SHI/Sourcewell.
Lincoln — The council unanimously approved recommendations from the purchasing committee to waive competitive bidding for three items: an extension of the town’s paving contract with Pawtucket Hot Mix Asphalt, an emergency compressor replacement at the animal shelter, and renewal of email-protection software.
Pawtucket Hot Mix Asphalt: The committee recommended continuing unit pricing with Pawtucket Hot Mix Asphalt for paving needs at the same bid prices from the prior solicitation. The committee reported ongoing paving projects and noted the vendor agreed to honor last year’s unit pricing; the council approved continuation of the contract for up to $2,000,000 for the coming year to maintain paving progress.
Animal shelter AC compressor: The town approved waiving bidding to use a state purchasing agreement to replace a compressor at the animal shelter ahead of summer. The cost cited was $6,856, and the committee described the work as an emergency repair to ensure proper cooling during warmer months.
Email protection renewal: The council approved continuing the town’s email-protection contract through SHI International under Sourcewell purchasing arrangements. The software (commonly marketed as Barracuda) and related services were renewed at $11,837.40, the purchasing committee said, to protect municipal email systems and reduce cybersecurity risk.
Why it matters: committee members said continuity with current vendors, emergency repairs timed before summer, and cyber protections justified waiving competitive bidding for these specific, time-sensitive procurements.
Implementation: the DPW director, animal-shelter supervisor and IT department were directed to proceed under the approved waivers and report back as work is completed.
