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Board approves construction change orders and extends Maywood project; tables airport Avgas contract pending FAA approval
Summary
The Board approved a 150-day extension to the Maywood Water and Gas Improvement contract, authorized a $5,000 amendment to Cruz Engineering for a gas regulator station, approved three small change orders to A & B Construction on the Public Works Complex, and voted to table an Avgas storage award until FAA approval is resolved.
The Olive Branch Board of Aldermen approved several contract amendments and extensions affecting city infrastructure and tabled the Avgas storage award for the airport pending FAA review.
The board approved change order No. 1 on the Argo Construction Corporation contract for the Maywood Water and Gas Improvement Projects, extending the contract by 150 calendar days to a new completion date in June 2025. Staff said the extension responds to certification delays for gas work and weather-related impacts; the board approved the extension unanimously.
The board also approved an amendment to Cruz Engineering and Consulting LLC’s contract, adding $5,000 and increasing that contract from $20,000 to $25,000 to cover additional professional engineering services for a gas regulator station at Highway 178 and Center Hill Road. Staff said the extra engineering work is intended to address capacity shortfalls during the coldest days and that larger capital pipe work would be considered in the next fiscal year.
Separately, the board approved three small change orders to A & B Construction on the City Public Works Complex. The change orders were additive amounts of $7,392.87 (underground electrical equipment), $1,261.63 (required foundation work), and $11,978.77 (wiring modification), bringing the contract total to $8,613,780.27. Staff described the adjustments as small, sometimes unavoidable costs uncovered during construction and said they represent a modest percentage of the overall project cost. The board approved all three change orders in a single vote.
On airport Avgas storage, the board moved to table consideration after the city received a single bid and staff said FAA approval is needed before proceeding. The item was tabled until FAA issues are resolved.
Alderman Earhart moved the Maywood time-extension approval; the motion passed. Other motions on contract amendments carried on unanimous votes. Staff noted potential liquidated-damage provisions if the extended completion date is not met; the extension reflected only time deemed justified by certification and weather delays.
The board’s actions were framed as contract management steps to keep major infrastructure projects on track while ensuring required certifications and oversight are in place.
