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Finance committee: revenues tracking above target; IT vendor exit will require added appropriation
Summary
Committee members approved meeting minutes and heard that first-quarter revenues are tracking above targets; staff reported an IT service provider will stop supporting governments and said it will return with a request to increase appropriations to cover transition costs.
The Finance Committee approved its March 18, 2025, meeting minutes and reviewed first-quarter financial results, while staff warned that an unexpected exit by the city’s IT service provider will require a supplemental appropriation to maintain public-safety software support.
Mr. Danduran, a finance staff member, told the committee the city’s revenues are “trending the way we would like them to track” and that real-estate tax receipts were at 54% in the first quarter, above the 50% benchmark the staff uses after March settlements. He said the general fund is down about $2,400,000 for part of the year as the city begins planned investments and that $600,000 was transferred into other funds earlier in the fiscal year “because we have the dollars available to us by the end of February,” a move he said stems from commitments made in the income tax ordinance.
“The key thing you’re looking for, if you look at the revenue sheet, is are we at 25% or better on our revenues?” Danduran said. He also noted the water and sewer funds are “trending the right direction” and that technology and training expenses are currently at 31 percent of budget, driven in part by early-year police and fire training.
Danduran told the committee the city received notice in February that its current IT service provider “is no longer going to be supporting governments” and will continue support only through June 1. To maintain support for ProPhoenix, the public-safety records software used by the city, the City of Tiffin and Seneca County, the three jurisdictions are planning to share a single employee who would support that software and be employed by the county. “We have until June 1 to transition into a new provider,” Danduran said, and he warned that the cost to support the network and technology is expected to increase; he said he will return to the committee later this summer to request increased appropriations.
Committee members asked for comparative revenue reports over the last four years so they could see percentage trends for property-tax collections; Danduran said staff can provide that comparison. The committee also flagged an allocation issue in the stormwater management fund, where employee-benefit expenses were showing at 56 percent, and Danduran said staff would correct that allocation.
No formal appropriation vote or supplemental appropriation was taken at the meeting. The committee approved the March 18, 2025, meeting minutes by roll call (Mr. Podak, Mr. Cassidy and the chair voting yes) and later voted to adjourn. The committee set its next meeting for May 20, 2025, at 5:30 p.m. in Council Chambers.
