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LCISD outlines facility-rental rules, third-party booking platform and staffing costs
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Summary
District staff reviewed facility rental policy, fees and use of Facilitron (third-party platform) to manage bookings; example pricing and staffing costs for a George Ranch High School auditorium rental were presented and trustees were told Facilitron retains 10% of rental revenue.
District staff presented information on school-facility rentals and the district—s use of a third-party platform to manage reservations, insurance and invoicing. Administrators said current board policy GKD (legal/local) and a facilities-fees schedule adopted in 2017 govern non-school use of facilities and that campus use for academic and extracurricular events takes precedence over outside rentals.
The district uses Facilitron to accept and schedule facility requests, verify insurance, coordinate support staffing (custodial, HVAC, police) and invoice users. Staff said Facilitron retains 10% of rental revenue and remits the remaining 90% to the district. Staff presented a sample invoice for a four-hour auditorium rental at George Ranch High School showing a total charge of $1,830, including facility fee, custodial fees, police and technical staff.
Administrators outlined staffing requirements that accompany large public events: custodial setup and post-event cleanup time, site supervision, HVAC during non-school hours, police officers for crowd control, and an operator for auditorium lighting and sound. Trustees asked for comparable rate data from neighboring districts and staff said they had used adjacent districts for benchmarking. The board asked staff to return in June with a rate adjustment recommendation limited to police-officer hourly rates to ensure staffing costs are covered.
Ending: Staff recommended no immediate, districtwide fee changes at this meeting but will bring a specific proposal for officer-hourly rates to the board next month and will continue to publish facility-use rules and the Facilitron booking link for community users.
