Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Media Contracts topic
No spam. Unsubscribe anytime.
Waukegan extends videography contract, committee and council add multi-year term and an annual cap
Summary
City committees and council approved renewing Michael Hill for video production services; committee amended the proposed term to four years and council added a not-to-exceed $50,000 per year cap. Packet lists per-meeting line items: production $250, graphics $100, streaming $350.
The City of Waukegan voted to renew a contract with Michael Hill to provide video production services for city meetings and events, approving a multi-year term and placing a not-to-exceed cap on annual spending.
During the Finance & Purchasing Committee meeting on May 19, committee members discussed pricing the vendor provided in the packet: production at $250 per meeting, graphics at $100 per meeting, and live streaming at $350 per meeting. Committee members amended the proposed term from a one-year option in the packet to a four-year term; the committee approved the motion and forwarded it to council.
At the full council meeting the omnibus vote on multiple professional services included the videography agreement. Council amended the record to specify a not-to-exceed amount of $50,000 per year for the duration of the contract, after discussion about reporting a clear per-year ceiling rather than open-ended per-meeting pricing.
“It's whatever the committee wants to do… he gave us a couple proposals … 1, 2, 3, or 4 years,” a committee speaker said while describing the vendor’s options in committee. Committee minutes and the packet show the public relations department and city clerk recommended renewing the partnership; council members said they wanted a per-year cap included for transparency and oversight.
The vendor has historically provided production and live-streaming services for city meetings. The council and committee votes were recorded as carried; council asked staff to include a not-to-exceed figure in the ordinance language to ease future tracking of invoices. The contract will be administered by the Public Relations Department and City Clerk’s Office; staff will charge payments to the departmental line items listed in the vendor packet.
