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Raymore staff to propose $10,000 membership for regional 'Parade of Hearts' software; initial platform cost paid by committee
Summary
City staff said they will recommend including a one-time $10,000 membership fee in next year’s budget to join a regional software platform (TC3) tied to the Parade of Hearts public art program; the platform’s initial $430,000 cost is being covered by the originating committee, staff said.
Raymore City Council received a briefing on a regional marketing and events platform tied to the Parade of Hearts public-art program and heard that staff will request a one-time membership fee in next year’s budget to join the platform.
Mister Fairborn, city staff, asked the council to separate consideration of the Parade of Hearts event from the proposed software platform, which he described as a “forward facing software program that is actually extremely robust.” He said the committee that developed the platform has proposed an initial platform cost of $430,000 and expects member communities to pay a one‑time membership fee thereafter. Fairborn told the council, “I would be asking for our membership fee … It’s a $10,000 one-time membership fee.”
Fairborn said the vendor/platform has experience working with FEMA on large rollouts and that the software would allow member communities to host multimedia profiles of businesses and events. He described the platform as a regional, suburban‑focused tool that the Parade of Hearts committee intends to hand over to member communities in September next year; after that handover, Fairborn said the committee would step back and ongoing direction would be set by the member communities.
He said Parade of Hearts organizers plan to site 150 sculptures across a seven‑county suburban footprint and that each sculpture will initially include a QR code linking to the platform as an entry point. Fairborn told the council Raymore is “guaranteed a sculpture at this point.” He said staff has discussed account codes across multiple departments and that the likely funding source for the membership would be a professional‑services line in administration; the Parade committee had offered $5,000 for the next fiscal year and $5,000 the following year toward the cost.
Councilmembers asked how membership and governing committees would work if many jurisdictions joined. Fairborn said the $430,000 initial platform cost has been covered by the originating group; individual membership fees are intended for ongoing maintenance and governance. He said the chamber and city communications staff would likely participate in ongoing oversight if Raymore joins.
No formal action was taken at the meeting; Fairborn said the membership request will appear in the proposed FY budget next year for council consideration.
