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Council adopts resolution approving out‑of‑purchase‑order vouchers, auditor explains $17,008 Christmas ornament charge
Summary
Council approved Resolution 15‑20‑25 under Ohio Revised Code 5705.41(D) to authorize voucher payments that exceeded purchase orders or lacked a purchase order; council discussed a $17,008.11 charge for holiday ornaments and staff explained it was a timing and vendor‑setup issue, not a budget shortfall.
Findlay City Council adopted Resolution 15‑20‑25 authorizing payment of vouchers that either exceeded purchase orders or were incurred without a purchase order, consistent with Ohio Revised Code 5705.41(D).
During discussion a councilmember asked about a $17,008.11 line item for Christmas ornaments. City staff and the mayor explained the payment resulted from a timing issue: the vendor had not been set up in the city’s purchasing system when the order was placed, so the purchase order was not in place at invoice time. Staff said budgeted funds existed and the purchase was later matched to the proper PO after vendor setup.
Council moved and seconded the resolution and adopted it by roll call. A roll call of council members was read and the resolution was recorded as adopted.
