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District publishes AI guidance, brings sample policy language to board for first reading
Summary
A district task force released draft guidance on generative AI and recommended updating several board policies; staff presented the guidance and said the district will pursue digital literacy and AI education next year while proposing three policy updates for first reading.
The San Rafael City Schools AI task force presented draft guidance May 19 recommending how generative artificial intelligence tools should be introduced, taught and governed across the district and brought sample policy language to the board for a first reading.
"Guidance is a document that shares the staff of an organization on a particular topic," the task force facilitator said, explaining the document is intended to guide principals, teachers and staff rather than impose an immediate requirement. "Guidance is not deemed a requirement and is considered a living document."
The task force — a cross‑section of district leaders, administrators, teachers, parents and students — framed its work around four principles: academic and ethical integrity, educator‑centered direction, transparency and accountability, and growth and safety. The group recommended prohibiting the unauthorized use of generative AI to complete entire assignments or exams and said any district tools used with students should be vetted through the district’s application approval process.
The group recommended updates to several board policies; staff brought three policy drafts to the board as a first reading. The drafts are based on sample language from the California School Boards Association (CSBA) and are intended to embed AI expectations into existing policies such as technology acceptable use and academic honesty rather than create a stand‑alone AI policy.
As next steps, the task force advised that elementary sites focus on digital‑literacy education for coaches, parent education and a digital literacy week, while secondary schools should identify professional learning for staff, foster site conversations and engage students on AI use and integrity. The district plans to spin the AI group into a broader digital literacy technology committee in 2025‑26 to continue embedding instruction and policy alignment.
Trustees did not take a final vote on policy language at the meeting; staff asked the board to consider the guidance and the three draft policies and to expect further public and staff engagement as language and implementation plans are refined.
