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Commissioners hire Conservation Fund for land-acquisition services at $75,000 a year, limit reduced to two years
Summary
After questioning about procurement and fee levels, the board approved a five-year professional services agreement with the Conservation Fund Charitable Trust for land-acquisition services but amended the term to two years, retaining a contingency structure for future bond rounds.
The Board of County Commissioners approved a professional services agreement with the Conservation Fund Charitable Trust to provide real-estate and land-acquisition services for Brevard County, with an annual retainer of $75,000 and contingency fees tied to purchases. Commissioner Kim Delaney pressed staff on procurement breadth and the annual fee, asking whether the county had sufficiently solicited providers and whether the agreement should be shorter given the current bond expenditure timetable.
Procurement staff said the solicitation ran on Vendorlink and other outreach for about three weeks and produced two responsive proposals; staff recommended the Conservation Fund as the most qualified proponent. County staff also explained the bond timeline: once bond funds are issued the county has three years to expend them; the current bond cycle has roughly two years remaining. Delaney said she wanted to re-solicit more broadly but ultimately moved to approve a shorter term.
The board accepted Delaney’s amendment to reduce the contract term to two years (rather than five) to align with the current expenditure window; the vote to approve the selection and contract language passed 4-1. Commissioner John Goodson voted "no." Staff noted language in the contract that would suspend the annual fee if no funds remain to be spent and reduce contingency fees as additional dollars are bonded.
Ending: The county will execute the professional services agreement with the Conservation Fund for an amended two-year term, with contingencies in place for any future bond rounds and reporting requirements to the commission.
