Committee agrees to refine meeting protocols, shifts regular meetings to Tuesdays and creates operations subcommittee

Committee members spent substantial time discussing operating protocols, packet deadlines, public communications, and agenda formatting during the May 19 meeting and asked administration to standardize timelines for submitting materials to make agendas accessible and ADA‑compliant.

The committee agreed to move regular monthly meetings to Tuesdays at 6 p.m. going forward to improve attendance and timing. Members also asked the administration to provide an updated, consolidated calendar and to work with committee leadership to add in-person informational sessions and workshops during budget season.

Randy moved and Patrick seconded a motion to create a School Committee Operations Subcommittee to strengthen governance, compare best practices, and recommend policy/procedure updates. The full committee approved the new subcommittee and appointed Randy, Kim Craven, Carrie, and Patrick McPhillips as members; administration will post subcommittee meetings and receive documents as required.

Members also discussed the superintendent evaluation schedule. Superintendent Brad Morgan said he would accept whatever schedule the committee chooses; some members suggested moving to a two‑year evaluation cycle in future years but agreed to complete this year’s evaluation on the normal annual timeline and revisit any formal change when setting next year’s goals.

The meeting ended with a vote to move into executive session for contract and collective bargaining strategy (MGL Chapter 30A, §21(a) cited); the committee announced it would not reconvene in open session after that executive session.