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Commissioners approve cloud backup and records‑request portal for county superior courts
Summary
The Marshall County commissioners approved a cloud content services agreement and a records‑request portal intended to allow remote access to courtroom audio and to streamline transcript requests; judges sought removal of circuit court from the contract and one judge expressed privacy concerns about some family court dockets.
The Marshall County Board of Commissioners on May 19 voted to approve a cloud backup and records‑request services agreement for county superior courts and authorized a judge to sign the contracts on behalf of the county.
Why it matters: County judges told the commissioners the portal will make audio and transcript requests easier for litigants and attorneys and expedite appellate work; one member of the judiciary asked that the circuit court be removed from the agreement due to low request volume and concern about sensitive family‑law dockets.
Judge Matt Sorber described two related agreements: a cloud‑based backup and remote access service for recordings and a records‑request portal that lets parties request audio or transcripts online. Sorber said the portal would route transcript requests to the court reporter selected for each courtroom; court reporters can either use the vendor to produce transcripts or prepare them directly. He said the portal simplifies current manual processes, which require staff and IT to retrieve recordings and deliver them by physical media.
Commissioners and county staff discussed responsiveness and cost. A judge noted that one superior‑court division had minimal demand and preferred to be excluded; county staff said they had asked the vendor for an amended agreement removing circuit court from the scope. Commissioners debated delegation and decided to authorize Judge Sorber to sign the contracts, citing the sensitive nature of records and the need to grant a judge authority to manage execution.
The motion to approve the record services agreement and the cloud content services agreement, as amended, carried by voice vote. Commissioners said they would review the website when the vendor finishes and invited judges to preview the public interface.
Ending: The county approved the agreements and delegated signature authority to the judge; staff said they will circulate the site to judges and commissioners once it is ready for review.
