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Round Lake presenters roll out AI guidance; board to review handbooks and staff training
Summary
District administrators presented an AI guidance document created by an AI task force and steering committee, outlined next steps including handbook updates, professional development and a Phase 2 needs assessment, and emphasized the guidance is intentionally flexible rather than a formal policy.
Round Lake Area Schools administrators presented an AI guidance document to the Round Lake Area Board of Education on May 19, saying the guidance is designed to let staff and students use artificial intelligence tools safely while remaining adaptable as technology changes.
Mister Kozick, a district staff member who led the presentation, said the district formed an eight-member district technology steering committee and an AI task force that developed the guidance after months of review and stakeholder feedback. "AI continues to evolve and it was important to us that our guidance does not become stale or outdated because it's a formal policy," Kozick said.
Presenters described the development process: local teachers and administrators tested use cases, identified benefits (workplace preparation, differentiation, accessibility) and fears (loss of human interaction, cheating, overreliance), and iterated on prompts and materials the district could use. Dan (staff member) said the group tested prompt engineering to tailor AI outputs to grade level and standards.
No formal board vote was taken. Administrators outlined next steps: update staff and student handbooks to reflect the guidance, issue staff communications, convene an "AI Task Force Phase 2" to do a needs assessment and identify which tools to pilot, and add professional development early in the 2025–26 school year. Kozick said the guidance will be reviewed at least annually and is intentionally written not to name specific tools so it will not require constant policy votes.
Superintendent Doctor Mendoza and board members asked about ownership and oversight. Doctor Mendoza and other presenters said responsibility will be districtwide, with partnerships among technology, teaching-and-learning and professional development teams. Chrissy Gatlin and Miss Stamp were named as staff contacts who will be involved in rollout and PD scheduling.
Administrators said the district will solicit staff feedback during rollout and include staff voices in Phase 2. The presentation packet, including the full guidance document, is part of the board materials for public review.
