Commissioners approve TDA agreement, roof and HVAC contracts and several budget/finance items including veterans grant amendment and audit response
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Summary
The board voted to approve a tourism development authority agreement, awarded a lowest bid for a departmental roof repair, approved HVAC replacements at two county facilities, accepted a veterans grant budget amendment and approved responses to audit findings required by the Local Government Commission.
The Caswell County Board of Commissioners took a package of finance and procurement actions during open session.
Tourism development authority (TDA) agreement: The board approved a TDA agreement that allows the county to charge a 3% administrative fee on room-tax collections; staff estimated the fee would generate roughly $2,700 in the proposed budget. Commissioner Smith moved approval; Commissioner Ingram seconded and the motion carried.
Roof contract: The board approved a contract for a departmental roof repair. Three bids were received; Custom Coatings submitted the lowest bid and the contract amount was revised to $37,000 (the packet line showed $50,000 budgeted for the project). Commissioners noted a contractor line item for wet-insulation replacement and asked staff to confirm conditions, but approved the contract (motion by Commissioner Smith, seconded by Commissioner Rose; motion passed).
HVAC repairs: The board approved HVAC replacements at two county facilities (Guilford Mills and the Agriculture Building) after staff presented three bids for each; Barber Heating and Air was the lowest bidder for both projects (about $20,659 for Guilford Mills and about $15,708 for the Ag Building). County staff said funds are available within the existing maintenance budget and that no additional budget amendment was required; the board approved the contracts (motions and seconds recorded; motions carried).
Senior services veterans grant: The board approved a budget amendment to accept a North Carolina Department of Military and Veterans Affairs award of $18,280.97 for senior services-veterans programming; the grant requires no local match and must be expended by July 31. Commissioners approved the amendment (motion by Commissioner Rose; second by Commissioner Ingram).
Financial performance indicators / audit responses: The board reviewed responses prepared by finance staff to audit findings identified in the 2023 audit and approved submission of the county’s formal responses to the Local Government Commission. Commissioners noted staffing vacancies in finance that could affect implementation of corrective actions; the board moved to approve the audit responses (motion carried).
