Council approves conversion of vacant part‑time records position to full‑time amid heavy workload

Brian Cannon, police records manager, told the council that the records section handles roughly 12,000 reports a year and a range of public‑records duties and that resignations had left the office short‑staffed.

“Each year, the department processes approximately 12,000 reports, not including supplemental case and investigation material,” Cannon said, describing duties that include converting records to electronic format, fulfilling court discovery, processing FOIA requests and staffing a public records window.

Cannon said the office was budgeted for one full‑time Administrative Professional 2 and two part‑time secretaries; after a recent resignation the office operates with one full‑time and one part‑time employee. He recommended reclassifying the vacant part‑time secretary position to a full‑time Administrative Professional 1 at a CWA pay grade 10. Cannon noted the former part‑time employee would have earned approximately $39,654 at 2025 rates and that the entry‑level salary for the full‑time position is $49,001 effective July 1, 2025 — a salary difference of roughly $9,347, excluding benefits. The city manager explained benefit costs could vary depending on family coverage and estimated additional costs of roughly $9,000 to $36,000 depending on coverage choices.

Council members asked whether the plan would eliminate the remaining part‑time position immediately; Cannon said the second part‑time role would be eliminated only through natural attrition when that position next becomes vacant. Council approved the reclassification and staffing plan 5–0.

Why it matters: the change increases full‑time staffing in a high‑volume records office to maintain public access, FOIA responsiveness and court discovery processes. The council approved the personnel reclassification with staff and the manager noting that current vacancies provide funding flexibility to absorb the change.