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Board approves roughly $33,000 change order for Centennial Park West concert production
Summary
Trustees authorized a $32,800 change order (plus a $5,000 contingency) to increase sound and lighting spending for two higher‑profile Centennial Park West concerts after staff said artist riders required additional services.
The Village of Orland Park Board of Trustees approved a change order that increases the sound and lighting contract for the 2025 Centennial Park West concert series by $32,800, with an added contingency of $5,000.
The change order was presented as necessary to meet riders and production needs for two higher‑profile concerts: a British Invasion night featuring American English and a multi‑artist “Woodstock Nights” performance. Craig (staff) said the bands and performers are higher‑caliber acts whose technical requirements raised production costs.
Trustee Joseph Malani moved the change order; trustees then approved the additional funding and authorized the village manager to execute related contracts and approve change orders within the contingency amount. Staff emphasized that contract terms and artist riders had emerged only in recent months and that backing out could expose the village to contractual liability. Trustee Lawler noted concern about rising costs tied to riders and said the governing process for entering such contracts would be reviewed.
The board recorded one recorded ‘no’ vote on the item; the motion passed by majority. The total revised contract amount after the change order is $132,800 with a $5,000 contingency for a $137,800 maximum outlay under the amended agreement.
What trustees said: Trustee Lawler questioned why riders were triggering additional expenditures and asked when staff first learned of the riders; staff said most riders arrived in March and April and required back‑and‑forth negotiation before final acceptance. George (village staff) reminded the board that, at the current stage, contract cancellation would likely be a breach that carries financial exposure.
Next steps: The village manager is authorized to finalize the change order and to approve future change orders up to the $5,000 contingency without returning to the full board, subject to village attorney review.
