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Council discusses uploading records, website updates and hiring short-term help to digitize files
Summary
Council members asked staff to accelerate document uploads to the village cloud and to consider hiring a temporary contractor or student intern to migrate meeting packets, minutes and ordinances to the website; staff said email and domain storage exist and proposed a short-term contract for summer help.
Council members pressed staff to update the village website and upload meeting packets, minutes and ordinances to cloud storage so the public can access council materials online.
Council said the village has domain and email storage but not a fully maintained public website. Staff proposed bringing in a short-term contractor or intern — potentially a local student — over the summer to upload documents into the cloud and later have the village’s IT contractor assemble or update a public-facing website. "We've got some stuff. I was trying to do it. I don't have time to do it," a staff member said; another suggested a two- or three-month short contract for uploading tasks.
Council discussed practical steps: host current council packets as PDF links, coordinate with the village's IT contractor for a site demonstration, and consider using a local intern to upload older records and build a basic public portal while longer-term website planning continues. No contract was approved at the committee meeting; staff said they will pursue short-term help and report back with cost estimates and a proposed scope.
