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Extension office utilities and maintenance accounting raised; commissioners note unpaid fairground charges
Summary
Bonner County commissioners and extension staff discussed shared utilities and maintenance for the extension office and fairgrounds; staff noted some utility bills have been incurred but not yet paid and suggested regular journal entries to reflect true expense.
Bonner County commissioners raised questions about shared utilities and maintenance costs for the University of Idaho Extension office and the fairgrounds, asking staff to reflect incurred but unpaid charges in budget reports.
The extension educator said shared utilities for the fairgrounds had been incurred but not paid, so the extension office’s maintenance and utilities line currently shows lower expenditures than actual expenses. “She hasn't paid the bill, but the bill has been incurred,” a county staff member said, explaining that the county general fund had been covering those costs and that a journal entry would better reflect the expense in the extension budget.
Commissioners recommended adopting the practice regularly so budgets show incurred expenses rather than cash-out activity only, which helps program managers track spending through the year. The extension educator also described routine maintenance needs — snow removal, landscape work, railing stain and carpet cleaning — and said some tasks have been shared with juvenile detention crews when available.
Facilities staff in the room confirmed they could perform occasional carpet cleaning if staffing permitted, and one commissioner suggested that shared personnel could create cross-department value if a facilities position were funded.
Ending: Commissioners asked staff to update internal accounting to reflect incurred-but-unpaid utilities and to explore whether shared facilities personnel could address recurring maintenance needs.
