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Lexington 1 board briefed on RFI, next steps for external audit of 2018 bond work
Summary
District staff told the Lexington County School District One Board of Trustees that responses to a request for information (RFI) shaped a refined request for proposals (RFP) for an external audit of projects tied to the 2018 bond; staff said they will post an intent-to-award if the board approves the motion to proceed.
District procurement staff told the Lexington County School District One Board of Trustees on Oct. 21 that an RFI (request for information) process produced feedback used to narrow the scope of an RFP (request for proposals) for an external audit of projects tied to the district's 2018 bond referendum. The procurement update described the review, scoring and negotiation steps that would follow proposal submission and said staff will post an intent-to-award on the Lexington 1 procurement website if the board approves proceeding this evening.
The procurement presentation recounted the subcommittee's work since a March 25 motion to develop an RFP. The presenter said the subcommittee found it needed more information than an RFP alone could provide, so it issued an RFI. The presenter said the RFI responses “were incredibly enlightening” and reshaped the scope of work for the final RFP to make it clearer and more useful to interested firms.
Why it matters: the RFP’s scope determines what an external auditor will review and how proposals will be evaluated, and posting an intent-to-award begins a statutory waiting period that can trigger formal protests under the district procurement code. Staff emphasized that work could not begin without fully executed purchase orders.
Details of the procurement steps included: initial compliance review of proposals, evaluator scoring to identify top proposals, negotiated discussions with a top proposer about cost and scope, and posting a public intent-to-award. The presenter said Lexington 1’s procurement code allows vendors to file a protest and that the district will wait seven business days after posting the intent to finalize an award. The presenter said procurement will not start any work until purchase orders are executed.
Board members asked procedural questions; staff confirmed the timeline and described internal scoring and negotiation steps. At least one board speaker acknowledged the materials on the dais and the tabled scoring documents.
No final contract award was recorded in the transcript. If the board approves the motion to proceed with posting an intent-to-award, staff said they will publish the notice on Lexington 1’s website and observe the seven-business-day protest period before finalizing the award.
