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Narberth committee advances logistics for Sept. 20 food-truck festival; vendors, fees and permits highlighted
Summary
Committee members set planning parameters for a Sept. 20 food-truck festival at Elm Grove Park: target five food trucks, a tentative $100 vendor fee to cover a DJ, vendor insurance and Montgomery County Health registration requirements, porta‑potty estimates and limited available exterior power.
The Narberth Parks & Recreation Committee discussed planning details for a proposed Sept. 20 food-truck festival at Elm Grove Park, including layout, vendor recruitment, permitting, fees and event logistics.
Organizers said the goal is to attract about five food trucks (plus a dessert option) with a half‑moon layout in the parking area facing the park so children can play nearby. Staff warned there is limited exterior power available; the borough may be able to provide a single dedicated exterior outlet for a band or DJ but could not reliably power multiple vendor needs. Committee members suggested bands often bring their own generators or organizers should budget for a DJ rather than a full band.
On permits, staff reported a vendor application exists for food trucks and that required documentation will include a certificate of insurance, evidence of Montgomery County Health Department registration and a business license. The borough manager and staff will finalize permit language and required insurance levels.
As a financing approach, the committee discussed a nominal vendor fee to offset expenses. A $100 vendor fee was proposed as a starting point and would help pay for a DJ; committee members noted that a modest increase might be needed to fully cover music and other entertainment. No binding fee schedule was adopted at the meeting; staff will return with final fee recommendations.
Event logistics discussed included trash removal (Jeff’s team agreed to supply additional bins and end‑of‑event trash pickup), table and chair availability (the borough has eight 8‑foot tables and about 44 chairs the borough can provide), porta‑potty needs and alcohol service. For porta‑potties, suppliers gave example pricing in discussion and the group considered four to five units with at least one ADA‑compliant unit, with total porta‑potty cost estimates discussed in the meeting.
If a beer/wine vendor or beer truck is included, staff warned that additional time will be required for temporary alcohol permits, insurance and police coordination; organizers were urged to identify any beer/wine vendor early to complete necessary paperwork.
Next steps included: staff finalizing the vendor permit and fee structure, Rebecca and others continuing vendor outreach, Jeff coordinating trash and power details, staff checking porta‑potty pricing and borough staff (including the borough manager) coordinating paperwork and insurance checks for any alcohol service.
