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San Luis council shifts FY25 budget capacity to buy equipment, waives procurement rules
Summary
Council approved relocating unspent FY2025 budget capacity to purchase equipment listed in the FY2026 request and waived the formal procurement process to allow timely delivery before June 30.
The San Luis City Council on May 14 voted to relocate fiscal year 2025 budget capacity to cover several capital items requested for fiscal year 2026 and to waive formal procurement procedures so the purchases can be delivered before the fiscal year ends on June 30.
Miguel Ramirez, finance accounting manager, told the council the restroom unit budgeted for East Community Park (original FY25 budget $350,000) will not arrive this fiscal year, leaving available budget capacity. He said staff asked to use that available capacity to buy items that can be received before June 30 so the city can “effectively use the city resources.” The requested equipment list included administration and field trucks, a plotter, a service truck, a boat cutter for wastewater, and a mower; staff also requested an additional engineering vehicle not previously in the FY26 budget.
“...we are requesting council approval to relocate budget capacity for the East Community Park to fund projects requested on fiscal year 26 budget,” Ramirez said, noting staff had verified all items could be received prior to June 30. Council members asked whether departments had been considered for the funds and Ramirez said departments were reviewed and the selected items represent those that could be delivered in time.
A council motion to approve the transfer and to waive the formal procedures under the San Luis Purchasing Code passed by voice vote; council recorded “Aye” and the mayor noted the motion carries. The council motion also authorized purchasing the vehicle not included in the FY26 budget, which staff said was essential for engineering operations.
The action shifts purchasing authority and allows staff to use the existing FY25 budget capacity for selected capital items; it does not appropriate new funds beyond the existing FY25 budget or create new long-term borrowing. Staff said the restroom purchase remains budgeted for FY26 because the restroom will not be delivered this fiscal year.
The council did not provide a detailed line-item funding breakdown at the meeting; staff said the purchases would use available FY25 capacity and listed the equipment types on the record. Council members asked staff to confirm delivery timelines and department prioritization; staff confirmed those points during discussion.
