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Board approves city share for library HVAC replacement bid
Summary
The Board approved paying the city’s portion of a lowest bid of $153,045.40 to replace the county library HVAC; a $20,000 donation reduces the city's share to $66,522.70 and the county is expected to match that amount.
The Board of Mayor and Aldermen approved funding the city’s share of a bid to replace the Lincoln County Library HVAC system.
City staff presented three bids and identified the lowest from English Service Company of Fayetteville at $153,045.40. The library director provided a $20,000 private donation, and staff said the city’s share would be $66,522.70 with the county expected to provide a matching $66,522.70. The project was described as an approximately 15‑week timeline from ordering to installation.
Aldermen discussed whether the expense could be spread across fiscal years; finance staff suggested taking the expense in the current fiscal year but said an option to split across fiscal years could be brought back for the board to consider. The board moved, seconded and approved payment as presented.
Why it matters: Replacing the library HVAC affects a public facility used by residents and carries a material cost; the city’s share and matching county portion were both identified during the meeting.
What’s next: Staff will finalize procurement with the selected vendor and return with any scheduling or payment details needed for the board’s record.
