Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Student Activities Prom topic
No spam. Unsubscribe anytime.
Board told prom contract with Hyatt Regency will mirror last year; equity team planning financial supports for students
Summary
District staff said the Hyatt Regency prom contract remains largely unchanged from last year with a $68,800 minimum and ticket price of $110; the Department of Equity will work with outreach staff to develop subsidies and reduce barriers so more students can attend.
District staff told the board the district is negotiating to reserve space with the Hyatt Regency for the next year’s prom; the proposed contract would match the previous contract’s structure, include a $68,800 guarantee, and keep tickets at about $110 per student.
Staff said the prom is fully funded by ticket sales and that the district does not profit from the event. "The district does not make a profit on this. Money that is paid for prom then, gets spent on prom," a staff member said.
Board members raised concerns about ticket cost and access. Staff said Ty Garland, the district’s outreach coordinator in the Department of Equity, has budgeted funds and is working with administration to create a fall plan to use equity resources and community partnerships to make prom more accessible, by offering reduced-price tickets and community-donated services such as donated dresses and makeup assistance.
Staff also noted that some tickets (44, as discussed) were set aside this year for reduced-price or complimentary distribution; staff and the equity office plan to better coordinate use of available funds so a reduced-price option can reach more students.
The committee did not vote on the contract during the meeting; staff said the prom contract would be brought to the full board for approval at the next business meeting.
