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Benton County approves final payment and acceptance for Raycom radio-tower project
Summary
The Benton County Board of Supervisors approved final milestone payment and authorized the board chair to sign a final contract for the Raycom radio-tower project once a non-draft acceptance letter is available; acceptance conditions and remaining punch-list items were discussed.
The Benton County Board of Supervisors voted to approve the final milestone payment for the Raycom radio-tower project and authorized the board chair to sign a final contract once the acceptance letter is finalized and no longer marked as a draft.
County leaders said the project is considered complete for payment purposes but noted there are outstanding punch-list items the vendor has committed to finish by July 1. Supervisors agreed the county can withhold funds or enforce maintenance agreement remedies if the items are not completed by that date.
During discussion, supervisors reviewed draft acceptance language and requested clearer contractual “teeth” ensuring Raycom will finish three outstanding items and provide serial numbers and equipment details. Staff noted one piece of equipment had been delayed or reordered and that a portion of the work had been described as a revised submission; supervisors confirmed the dollar amounts in the revised documents matched earlier figures.
The vote to approve the payment and authorize signature when a non-draft contract is available passed unanimously (Tippett, aye; Seaman, aye; Bowles, aye). The board also directed staff to retain the signed maintenance agreement and withhold final remedy steps if punch-list items remained incomplete after July 1.
The payment source discussed in the meeting included ARPA funds; the board discussed combining approval of the ARPA claim and the acceptance letter but completed the payment motion while awaiting the final acceptance documentation.
The action closes the payment phase of the county’s radio-tower project while preserving remedies for incomplete work and clarifying the deadline for outstanding items.
