Facilities update: credits, Glendale site‑clearing request and state approval of five‑year plan
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Summary
Facilities staff reported contract credits, progress on multiple construction projects, and requested $521,435.90 for site clearing at the new Glendale Elementary replacement. Staff also said the district’s local five‑year facilities plan was approved by the Georgia Department of Education, enabling future state funding applications.
Mr. Haywood, facilities staff for Glynn County Schools, gave an update on ongoing construction work and brought multiple procurement and funding items to the board’s attention.
Haywood reported two contract credits as projects close out: a $60,114.45 credit from Lavender and Associates on the Neatwood project and a $25,287.42 credit from R.H. Tyson & Construction for the Brunswick High West driveway entrance. "We will get a credit back with $60,114.45," Haywood said.
He reviewed progress on East Plus projects, including the College of Coastal Georgia Fine Arts Center (interior framing and ductwork underway), the new Glendale Elementary replacement (site‑clearing is in phase 1), the Brunswick High fieldhouse (slab pour delayed by rain) and the Board of Education office renovation (windows and framing largely installed).
On the Glendale replacement site clearing, Haywood asked the board to approve $521,435.90 for clearing about 20 acres. He said the advertised solicitation received proposals opened by the project architect and that the work cannot begin until a land disturbance permit is signed. "It won't be able to begin until we get the land disturbance permit signed," he said, and estimated five to six weeks to clear the site once work starts, weather permitting. Haywood identified Ridge Enterprises (transcript spelling Ridge/Ridge Enterprises) as the contractor for site clearing.
Haywood said the district’s local facilities five‑year plan was approved by the Georgia Department of Education after a presentation in April. "Once you all sign that resolution, I will send it back to the state department, and then we will be eligible to apply for funding," he said, referencing an approximately 163‑page submission attached to the agenda.
Other project funding requests presented by Haywood included Satilla Marsh Elementary media center furniture for $94,037.69 through Ernie Morris Enterprises (purchased via a TIPS purchasing contract) and $74,385.40 to replace four rooftop HVAC units on the Brunswick High old gym. Haywood said district staff will install the HVAC units and that the new units will fit the existing curbs.
Haywood also reported $16,228.11 in residual East Plus collections and noted the district expects to report East Plus 5 collections at the June meeting. No formal vote on the site‑clearing request, furniture purchase or HVAC replacement is recorded in the transcript; Haywood said he would be asking the board to approve those amounts.
Clarifying details raised during discussion included the advertised bid process (Brunswick News, district web page, Georgia Procurement Registry), the inclusion of a contingency and alternates in the site‑clearing total, and the sequencing dependence on a land‑disturbance permit.
If the board signs the resolution approving the state‑approved five‑year plan and returns it to the Georgia Department of Education, the district will be eligible to apply for state facility funding tied to that plan.
