Trustees debriefed the recent volunteer appreciation event and discussed costs, distribution of giveaways and follow‑up outreach. Staff and trustees said the event received positive feedback on timing, format and music; trustees noted the later afternoon schedule allowed some working volunteers to attend.

Staff explained some event expenses were paid from existing library departmental budgets and a special department expense account rather than a single event line. Trustees said items not picked up at the event will be mailed or delivered to volunteers who could not attend. Staff and trustees discussed catering choices, the decision to contract local catering to reduce staff labor, and a proposed annual budget line (trustees referenced a proposed $2,000 item for boards and commissions) to support board events.

Trustees agreed the volunteer appreciation work benefits from a structured approach and proposed establishing a recurring committee or scheduled annual activity (starting in December) to take responsibility for planning the event. Several trustees offered to act as ambassadors to help with outreach, RSVP lists and invitations. The Friends of the Library will review invitation lists to ensure emeritus or long‑time volunteers are included.

No formal vote occurred; staff will supply lists and next‑steps and trustees will draft a recommended calendar and committee structure to present at the next meeting.