Dean Serwin, a trustee, updated the Board of Trustees on the library community‑center site planning project, reporting that public engagement has been “robust” and that a mobile charrette and online survey are informing early design work. Serwin said 470 people had completed the online survey to date and described the charrette’s color‑coded responses as useful for seeing which ideas appealed to which age and residency groups.

The update explained why staff used both an online survey and an in‑person mobile charrette: the online form captures demographic bins (for example, age ranges) while the charrette lets staff observe whether participants live in town and whether they are adults or teens. Serwin said project managers meet every two weeks to review results and that the project is in the ideation phase: “If we do this, what would it include?”—a stage meant to generate possibilities that will be tested for feasibility.

Trustees and staff described recent outreach: organized site visits by the ad hoc committee to libraries and community/senior centers, targeted engagement at PTA meetings and community events, and plans to staff booths at neighborhood gatherings such as Little League snack concessions and community festivals. Serwin said some in‑person meetings were less well attended than hoped but that the team is scheduling a second round of open houses to present initial findings and let people “weigh in again.” He asked trustees to help by sharing materials and attending local meetings.

The presentation also summarized lessons from site visits: examples of donor recognition programs in other libraries, teen center layouts that use clear rooms with doors to balance visibility and noise control, and different fundraising approaches observed at comparable projects. Serwin said staff will send trustees links to example libraries and that the ad hoc committee aims to hold a public, recorded meeting in June in the community room so the public can view results in a larger space.

Trustees discussed next steps for outreach and logistics: creating larger posters or tabletop displays with QR codes, producing stickers or small giveaways to encourage participation, and coordinating trustee attendance at community meetings. Serwin said staff will return with additional data and that the ad hoc committee expects another round of in‑person ideation events in the project’s second half.

The Board did not take a formal vote on the site plan during the meeting; the update was informational and staff will return with refined options and feasibility assessments.