Board approves TimeClock Plus system, superintendent says implementation will reduce manual payroll work

The Barre Unified Union School District #97 board voted to approve a contract with TimeClock Plus for a timekeeping, attendance and substitute-management system, accepting the superintendent’s recommendation to use FY25 funds to pay the first-year implementation and licensing costs totaling $69,175.46.

Board member Emily (last name not provided) moved to approve the superintendent’s recommendation; Ian Campo seconded the motion. After discussion, the board voted in favor.

Superintendent (name not specified) and the district’s business manager Lisa (last name not provided) described TimeClock Plus as a more integrated, user-friendly system that will replace the district’s manual time sheets and the substitute-management program ASAP. Lisa said the chosen vendor’s implementation support and integration were key factors in recommending the more expensive option.

TimeClock Plus representative Jamie James told the board the licensing fee includes cloud storage and support and that “anything you can do within the system, you’re going to be able to report on.” He said their support is human-based and that the vendor will assist the district through the first successful payrolls during implementation.

Lisa described practical features included in the proposal: mobile clocking with geofencing, seven physical kiosks for buildings, built-in reporting, and integration with the district’s financial software so time data will flow into payroll and accounting. Board members asked about recurring costs after year one; staff said years two and three are projected recurring licensing costs of $29,421 per year.

The motion passed without a recorded roll-call tally; the minutes record the outcome as passed.