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Board discusses using year-end funds to buy vehicles, mowers to ease 2026 budget pressures
Summary
Danville Area School District staff asked the board to consider using current-year unexpended funds to purchase replacement vehicles and grounds equipment now rather than in next year's budget, citing possible price increases and national supply risks.
Danville Area School District staff asked the board to consider using current-year unexpended funds to purchase replacement vehicles and grounds equipment now rather than in next year's budget, citing possible price increases and national supply risks.
In the presentation, staff said the proposed 2025-26 budget already includes funding for two vehicles (a pickup and box truck) but that the district has some unused object-code balances in the current fiscal year. "If the board would adopt the proposed budget but...we could process this transfer, and obtain CoStarz quotes and potentially even have this for, potential approval next week," the staff presenter said, outlining a path to move budgeted funds into capital reserve and purchase earlier to lock in current prices.
Nut graf: the board did not take formal action tonight but discussed the fiscal trade-offs: advancing purchases would reduce next year's budgeted capital needs by roughly $150,000 (staff estimate) and lower future budget pressure at the cost of reducing fund balance or reallocating current-year object codes; staff emphasized compliance with object-code rules and audit requirements for capital projects funds.
Board members asked clarifying questions about which funds may be used and whether capital-projects (Fund 32) rules would permit equipment purchases; staff said fund 32 monies are restricted to capital projects and cannot generally be used for vehicles or the type of equipment discussed. Instead, purchases would draw from the general fund or be packaged as part of the projected capital reserve transfer. Staff also noted that mower replacement proposals were not in next year's budget and totaled with trucks to about $1.95 million for all proposed purchases if the board chose to advance them.
Ending: Board members asked staff to prepare a formal budget-transfer recommendation for the upcoming voting meeting; the board discussed but did not vote this evening.
