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County staff recommend replacing departmental debit cards with individual p‑cards; court to formalize card and purchasing policy
Summary
Staff proposed expanding individual purchasing cards (p‑cards) and key‑card use while eliminating most departmental debit cards, recommending tiers and electronic receipt filing to improve reconciliation; commissioners discussed limits and the upcoming state procurement-threshold change.
County staff asked the Wichita County Commissioners Court to consider formalizing and expanding the county’s purchasing-card policy and to phase out most departmental debit cards. The staff presentation described current card counts, recommended controls and suggested a single emergency debit account for rare exceptions.
The issue matters because staff said moving to individual, name‑linked p‑cards and a single reconciled account improves transparency and speeds reconciliation of bank statements. "My recommendation to the court would be that if we consider to expand the p cards ... we could do away with the debit cards and that we could just have the key cards and do just…
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