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Committee reviews draft bylaws; membership, meeting frequency and training requirements proposed
Summary
The Opioid Abatement Committee reviewed a draft of bylaws that would change membership composition, set minimum quarterly meetings, require training and clarify voting and meeting rules; the committee agreed to circulate the draft for redlines and vote next month.
The Sumner County Opioid Abatement Committee reviewed a draft of committee bylaws at its May 8 meeting that would formalize membership composition, term lengths, meeting frequency and other procedures.
The draft in the meeting packet proposes membership that includes five county commissioners, the sheriff, one county resident, and one member of the recovery community, plus a new position for a local medical- or health-field representative when the county mayor is unable to attend. County commissioners and the sheriff would continue to serve coterminous terms; resident representatives would serve a minimum of two grant cycles. The draft states that all listed members are voting members and requires that abstentions be accompanied by a reason.
Other provisions in the packet: a staff role for the committee chair and a finance-department staffer to take minutes; a requirement to work with the state on grant and appropriation review (including the document referenced as Exhibit E or the remediation list); officers limited to a chair and vice chair; minimum quarterly meetings with additional special meetings permitted; agenda posting and advertising protocols; at least one 15-minute annual training item; and amendment of bylaws by two-thirds vote. Committee members were asked to submit edits and typos for incorporation and to vote on the bylaws next month.
Committee discussion also addressed whether a cap on indirect-cost rates should be placed in bylaws or in policy guidance; staff recommended adding a policy guideline for appropriation caps while reserving bylaws for membership and governance rules. The chair said the committee will vote on the bylaws at the next meeting once absent members have had time to review.
