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Recreation staff report $65,014 revolving-account balance, push to allow online hourly rentals and quicker town billing
Summary
Recreation staff reported a revolving account balance of about $65,014.07, said the town owes a bill under review, and outlined plans to move from six-hour block rentals to hourly weekend rentals to increase revenue; staff also reported progress on Stripe/QuickBooks integration but said final centralization with town systems is pending.
Recreation staff reported the department’s revolving account balance at roughly $65,014.07 and said they are still awaiting a town invoice that will reduce that total. Commissioners pressed for more timely billing from the town so the recreation department can close its books; one commissioner asked the select board representative to escalate the request.
On operations and revenue, staff said they plan to replace the existing six‑hour block model for facility rentals with hourly reservations and higher weekend rates, arguing that shorter blocks should allow the department to fit more rentals onto busy weekend days and thereby increase revenue. Staff told the commission they will keep rentals online and are preparing an hourly pricing draft to implement once central booking software and Stripe payment integration are finalized.
The department reported it is using QuickBooks and a centralized rec software solution in coordination with the town, but said final integration steps remain because the town is still centralizing financials. Staff stressed that implementing automatic online logging of transactions will be a significant time-saver and will reduce bookkeeping delays.
Commissioners also discussed the department’s move to a larger office space in town hall to accommodate a second full-time staff position; the office move has already been scheduled with the town and a door sign will be placed to inform the public.
No formal financial adjustments were voted; commissioners asked staff and the select board representative to follow up on the outstanding town bill and to bring an updated revolving-account report to the commission at the next meeting.
