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Board directs adding one FTE for records, asset management and outreach
Summary
The Board supported adding a full‑time administrative position in the Board office to manage records retention, asset management and public outreach; staff estimated total FY‑26 cost near $60,000 including EREs.
County administration asked the Board to add one full‑time administrative position in the Board office to manage three primary functions: records management (including back‑scanning and retention schedules), asset inventory management and public outreach/communications for county projects.
Derek (county administration) explained the county has backlogs of physical records (including documents from the 1990s) and that the Board office lacks a dedicated staffer to create and maintain a records management system. Derek added the new position would also be tasked with asset management — raising thresholds and reconciling inventory — and with outreach to promote county projects and improve public information.
The nut graf: staff proposed hiring one Administrative Assistant‑level FTE, with an estimated all‑in FY‑26 cost near $60,000 including employer contributions and benefits. The position would be supervised within the Board office and focus initially on records and asset cleanup, with outreach tasks ramping once systems are in place.
Board members asked whether a part‑time position would suffice. Staff replied that combining the three functions would make a part‑time role inefficient and that the records cleanup alone would require sustained full‑time effort over multiple years. Supervisors expressed support for the position.
Ending: The Board signaled support to add the position to the FY‑26 budget and asked staff to prepare a job description, classification and timeline for hiring.
