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Nogales Housing Authority outlines HUD compliance findings and corrective actions
Summary
The Housing Authorities of the City of Nogales reviewed a HUD monitoring report at its May 7 meeting, described ten findings across governance, procurement and tenant files, and presented specific corrective actions with dates for completion and follow-up.
The Housing Authorities of the City of Nogales discussed results of a U.S. Department of Housing and Urban Development monitoring review at a May 7 board meeting and outlined corrective steps for multiple findings, the authority’s executive director said.
The monitoring review covered governance, housing choice vouchers (HCV), public housing and procurement policies, and produced findings that the authority must address. Executive Director (presenter) told the board the review produced no finance findings but cited governance gaps — including missing a state-specific criminal-history question on the application — and recordkeeping shortfalls that must be fixed.
The director said the application was updated to add a question about past states of residence and that change was completed on April 28, 2025. The authority also created time sheets to document staff time in line with its cost-allocation plan and submitted those forms to the HUD field office, the director said.
On records management, the HUD report required that certain criminal-record documents be destroyed after use and that the authority keep a destruction log. The director said staff must remove older records from files and create a log noting an individual’s name, that the record was obtained and the date it was shredded; she gave an anticipated completion date of June 2025 for that work because it requires review of past files.
The report also flagged HCV tenant files for incomplete documentation of third-party income verification in some cases. The director said the public-housing specialist worked with HUD staff to address the named tenant files and that corrected materials were submitted; she marked those items completed on May 6, 2025.
Another finding related to application of payment standards for HCV tenants. The director briefed the board on the authority’s policy to set payment standards within HUD’s prescribed range, and said the authority will perform a more detailed review to ensure participants needing special accommodations are properly covered before such exceptions are authorized.
Finally, the director described a case in which the total tenant payment (TTP) and utility allowance were miscalculated, and staff retroactively corrected the utility allowance for an affected tenant; the tenant will receive back pay for the allowance that should have been included. The director said these retroactive corrections have been processed.
Board members asked clarifying questions during the presentation; there was no formal vote on the compliance report itself. The board received the report and directed staff to complete the listed corrective actions and continue coordination with the HUD field office.
The authority said it will return to the board with policy updates and other documentation as the corrective actions are implemented.
