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Mayor’s Council executive director says outstanding vendor invoices escalated; FEMA project procurement routed to GSA, DOA
Summary
The Mayor’s Council executive director told mayors many vendor invoices dating to late 2024 remain unpaid and that procurement for identified FEMA public-assistance projects will be handled by GovGuam’s General Services Agency rather than directly by the council, a change mayors asked for clarification about.
The Mayor’s Council of Guam’s executive director reported on May 10 that a backlog of vendor invoices has left some village vendors unwilling to accept new purchase orders and that procurement for FEMA public-assistance projects the council identified will be routed through GovGuam procurement channels.
“Please be assured that the council is aware of the issue,” the executive director said, reporting that vendor invoices dating as far back as November 2024 had been forwarded to the Department of Administration (DOA) and that some invoices totaling over $100,000 remained unpaid. The director said the council’s office forwards invoices to DOA within 24 hours of receipt but that payment timing is controlled by DOA.
The executive director also briefed mayors on FEMA public-assistance projects, saying the council has identified roughly $4,400,000 in eligible projects and that the DOA has advised that procurement for those projects will go through the General Services Agency (GSA). “Procurement will go through GSA. So we will not here at the council be able to assist you with your procurement,” the director said, according to the transcript.
Mayors repeatedly asked for clarification about process and points of contact; some asked whether DOA or the council will organize training for mayors to work with GSA. The director said she would meet with DOA division heads and the acting chief procurement officer to seek clearer guidance and to request a special training session for mayors.
Separately, mayors approved routine meeting items at the session: acceptance of April meeting minutes, approval of the treasurer’s report, and a $450 expenditure to register the MCOG softball team in a league. The outstanding-invoice issue prompted several mayors to request additional follow-up and documentation from the executive director.
