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Town Council hires Project Point as outsourced finance firm after discussion of controls and vendor transition
Summary
The Town of Loxahatchee Groves approved a contract with Project Point Inc. to provide accounting and finance services, replacing the prior vendor, with a 60‑day termination clause and a plan for follow‑up briefings with the FACT budget advisory committee.
The Town Council voted 5-0 on May 6 to hire Project Point Inc. as the town's outsourced accounting firm and to terminate the prior arrangement with Munalytics, approving a contract with an annualized cost the council described at about $116,000 and a 60‑day termination provision. Town Manager Francine Romagna introduced the contract terms; David Delena, president of Project Point, described the firm’s experience working with small municipalities and its emphasis on automation and five‑year forecasting. Council members asked for time to review the summary report Delena provided to the FACT (Finance Advisory Committee) and for follow‑up meetings between Delena and FACT members before the firm begins work in earnest.
Why it matters: Council members framed the change as part of a broader effort to tighten controls and produce timelier budget reports ahead of the upcoming budget cycle and the expiration of a local option surtax. FACT members and residents at public comment had urged clearer spending controls and questioned large, uncategorized charges during recent audits.
Key facts: Project Point’s presentation emphasized automation of payroll and business tax‑receipt workflows, and a condensed two‑page dashboard for budget‑versus‑actual monitoring. Council discussion noted the contract’s monthly cost is roughly $1,000 higher than the prior provider but argued the town should realize efficiency and timeliness gains. The council amended the draft contract to shorten the vendor termination notice window from 90 days to 60 days before approving it 5-0.
Discussion vs. direction: Council directed staff to arrange private follow‑up meetings between Project Point and FACT committee members and asked staff to provide Project Point’s materials and the town’s current financial dashboards for review. The Council did not adopt additional ordinance changes at the meeting beyond the contract approval.
Ending: Councilmembers and Project Point representatives agreed to schedule the follow‑up meetings and to incorporate any process changes into the town’s next budget work cycle so that the town’s July budget timeline is not delayed.
